Every business either small or big requires printers and copiers to handle documents. We cannot manage throughout work on our phones or computers and always need hard copies of files to keep records intact and to work on things. For having hard copies of records, we need printers in every office. But the important thing is to have the best and multifunction printer that should also in your budget. So here we are present to help you in choosing the best copier among the world’s top manufacturers.
The proficiency of a good printer is categorized by several aspects such as speed, print resolution, and overall feasibility. There are also different kinds of printers, color printers, and only black and white printers. Depending upon the nature of business low or high maintenance printer can select. There are also multifunction printers that have fax and scanning properties as well, so if you require to fax and scans as well then instead of getting separate scanners and fax machines, you can get an all-in-one multifunction printer to do all your work.
You will also be able to print via blue tooth and your phone directly through this multifunctional printer, which gives you extra controls on your files. You will be able to control who can use and who has access to your files and documents. You will find some high-end printers too, which cost a lot and some low maintenance printers that do not cost much. We are giving you a list of all kinds of printers that we believe are best at what they do and according to your needs and wants, you get to choose for your business.
Below is a list of top copiers of 2021 for small businesses, we have gathered a list of different kinds of copiers for you with different price ranges and functions to choose from according to the needs of your business.
|Xerox WorkCentre 6515/DNI Color Multifunction Printer, Amazon Dash Replenishment Ready||Buy Now|
|Lexmark MB2236adw Multifunction Laser Printer, Monochrome, Wireless Networking with Duplex Printing (18M0400)||Buy Now|
|Lexmark MB2236adw Multifunction Laser Printer, Monochrome, Wireless Networking with Duplex Printing (18M0400)||Buy Now|
|Brother HL-L2320D Mono Laser Printer||Buy Now|
|Brother HL-L2300D Monochrome Laser Printer with Duplex Printing||Buy Now|
|HP LaserJet Pro M227fdw All-in-One Wireless Laser Printer, Amazon Dash Replenishment ready (G3Q75A)||Buy Now|
|Canon MG6821 Wireless All-In-One Printer with Scanner and Copier: Mobile and Tablet Printing with Airprint and Google Cloud Print compatible||Buy Now|
|HP LaserJet Pro M426fdn All-in-One Laser Printer with Built-in Ethernet & Double-Sided Printing, Amazon Dash replenishment ready (F6W14A)||Buy Now|
Table of Contents
This is a very decent machine among this list of many. It’s not a very high-end product but it’s one of the best and modest machines. It has an impressive combination of specifications that is amazing for the demands of any small to medium scale business. Xerox has a collection of printers that are faster than this specific one but it has such an amazing and consistent quality of colour and single prints here are very impressive.
Photocopying skills are some of the greatest available. One of its best features is the unique new touch screen that gives you easy access to a collection of great new features like dual-sided scanning and a broad category of security features to protect your device. This feels like a high-end product and it’s very well supported by modular upgrades.
Comes with a touch and go on the screen. The latest colour touchscreen interface offers an app-based user experience with gestures and multitouch interactions like in tablets and iPads. You can customize it to match your selections and go through your way with intuitive, smartphone-like swipes and gestures which makes it very flowy.
It is always ready to be paired with great connectivity. You could easily connect it to mobile phones, tablets and other enabled devices with Near Field Communication (NFC). You just need to tap-to-pair- the same technology behind Apple Pay and other mobile convenience apps.
It is very easy to manage. The redesigned embedded web server is pretty easy to use and responsive, so you can easily manage your printer or multifunction printer at your desk or on the go. It provides you with total peace of mind with its outstanding Xerox Service and Support, with a standard one-year warranty so you can work freely on it.
Canon, as well know it to be, is one of the best brands available in technology. It has the best cameras, digital appliances and well, printers too. The Canon Image Class MF735 is an all in one printer with which you can fax, print and scan all at once so you don’t have to buy extra devices for everything else in your office but just need this one pretty device, which gets all your work done itself. The image CLASS MF735Cx is packed with advanced features to enhance your workplace productivity by giving you all your needs in one place. Its print speed is up to 27ppm mono and colour, both for a4 sized paper. The fact that it prints both coloured and black and white is an amazing feature on it. The print resolution is up to 9,600 (equivalent) x 600dpi which is a very high-quality print, so you basically have a very high maintenance device with all features in one place.
It comes with additional features like Gigabit Ethernet, Wireless, Direct Connection, etc., which makes it packed with new features easy to be used anywhere and for all purposes. Recommended Monthly Print Volume is 750 – 4,000 pages, so keep your needs in view while purchasing this one.
Another multifunction copier from another great brand, the Lexmark MB2236 is a great machine and one of its kind. It is multifunction so it does most all of your copy, print, fax and scan work together and saves you from the extra budget of buying new and separate devices for each thing which is great for small businesses where you are short of space and low on budget as well. It is a very compact design with ease of placement so it can be placed anywhere, even though it looks heavy, it is not. It is very compact and premium. It also comes in black and white and colored prints, both, which makes it another great high maintenance model of printers. It prints up to 36 pages per minute which is a highly fast speed perfect for businesses that need a high capacity and speed device. It comes with a 1-GHz processor and 512 MB of memory, making it more and more functional to workload. A two-line LCD shows device status and menus which makes it very easy to use as you can do it all with a touch. It comes with extra Wi-fi plus USB and Ethernet connectivity, features that keep getting better and are very difficult to be brought down by any other device of its kind.
An excellent device from Brother, the HL2321D is an amazing choice for small businesses that require a low maintenance single functioned device used only for printing but with great features and modern functionality. Not all small businesses need colour photocopiers or faxes and scans done all the time, which is why they do not need to spend a fortune on getting extra functionality devices that won’t come in use.
This is one such device. This laser type printer is a single function, which means it prints only and that too, only in black and white. This makes it a very basic and to the point machine, does what it is made to do but does it well. It has connectivity options via USB, so it has to be connected via wires and no wireless technology here. The power source used for this is 220 – 240 V AC 50/60 Hz.
It prints an average of 30 pages per minute n which cost per page is very little for a black & white print as per ISO standards. It is an ideal device for enterprises or businesses with frequent use for fast and high-quality printing. Page size supported is A4, Letter, A5, A5 (Long Edge), A6, Executive, Legal, Folio; Duplex Print, making it quite a printer. The maximum print resolution is 2400 x 600 dpi, which is very high for a low maintenance printer. Compatible Laser Toner is TN-2365 Standard Toner Cartridge, which is available almost anywhere and is inexpensive. Page yield is 2600 pages and the duty cycle (Maximum monthly recommended prints) is 10,000 pages a month, making it extremely efficient. It comes with a one-year warranty from the date of purchase so you can blindly rely on the product.
How could we have a list of best copiers and miss an HP product on the list? Of course, not. HP has always been one of the few best in the technology market making some of the best products used in all bug businesses and offices. This HP LaserJet Pro is one such high-end device. Again, another all in one copier meaning it is packed with functions. The main functions of the all-in-one laser printer include monochrome print, scanner, copier, fax, wireless printing, Air Print, two-sided duplex printing, colour touchscreen, 35-sheet auto document feeder, and more. Now we are talking functionality!
This laser printer replaces the M225dw printer, and now this new one has 15% faster print speed, making it highly efficient and also Jet Advantage Security Manager for keeping everything safe and secure. Toner cartridges with Jet Intelligence – engineered to give you access to print up to 40% faster and 33% more prints than before hence giving you very high efficiency and taking a lot of workloads.
It prints up to 30 pages each minute, which speaks high volumes about its workload capacity! The input tray paper has a capacity of up to 260 sheets, has a duty cycle of up to 2,000 pages/month. It comes with a 30A and 30X Toner cartridges specially designed to work with this very printer and to avoid frustrating cycles of reprinting, wasted supplies, and delayed prints. You save up to 35% with a 30X high yield cartridge with this copier.
Allows mobile printing from anywhere with the ePrint app, so you can easily print from your iPhone with Air Print, send orders from your devices to any company right from your printer using a Google Cloud Print, you can print without a network using Wi-Fi Direct printing and NFC touch-to-print technology. Now, this is called functionality. No one could have done this except for HP and we know it.
You can set a faster pace for your business now with two-sided print documents, plus scan, copy, fax, and manage to help maximize workload and efficiency, increase productivity and whatnot. It is also ideal for home and small to medium businesses with workgroups of 1-5 users. One-year hardware warranty makes it such a reliable device.
Another device from Canon, of course. It sells one of the best copiers in the market, we just could not resist adding in this little beauty. It is a rather compact device packed with so many functions, they are hard to even remember! It comes with multifunctionality, again meaning we don’t have to buy extra devices like a separate scanner, printer, and fax machine because we have got all functions in this one little device here. It gives a very efficient performance with high speed and capacity. It comes with built-in wireless with the easy setup so it is easy for anyone to understand and install.
The wireless makes it very modern and premium because you can order prints from a distance and don’t have to have it next to your PC or devices all the time. Saves you a bunch of frustration. It comes with a function of Mobile Device Printing in which you can easily print from your iPhone, iPad, Android or tablet, whatever device you’re using. This a great option for those who have most of their files on their cell phone. It comes with powerful printing options in Air print, Google Cloud Print, Mopria, Canon PRINT app and more options to make it super easy for you to go with whatever suits you best. It has remarkable print quality with deeper blacks and vivid reds. You can print Instagram and Facebook photos directly from smartphones or tablets, again an amazing function for people who use their phones for most of their work.
And yet, last but not the least, another unbeatable device from the unbeatable HP. No one can go better with it than HP, it knows its way around its devices, it knows customer demands and it very well knows how to satisfy them at their best. Here is another HP LaserJet copier in the model M426fdn. Again, an all in one printer with multi-functions to print, scan, fax, copy all at once in one device. It is a monochrome laser printer, scanner, copier, fax, duplex printing with built-in Ethernet connectivity (no wireless), colour touchscreen, auto document feeder. With the printing capacity of up to 40 pages per minute., the first page is out in as fast as 5.4 seconds.
It protects sensitive information and improves compliance with data, device and document security. It comes with HP Jet intelligence value. Original HP Toner cartridges engineered to help your HP LaserJet printer print faster and more prints. It is ideal for small businesses with 350-sheet paper input capacity, up to 4,000-page monthly volume, and up to 10 users for your workgroup. Paper sizes supported are Letter; Legal; Executive; Office (8.5×13 in); A4; A5; A6; B5 (JIS); Envelope. You never have to buy toner again as you save 10% with Amazon Dash Replenishment. Upon activation, your printer measures toner level and places smart reorder when you are running low. No subscription fees even! It comes with a one-year warranty, with the return to HP Authorized Service Provider.
What Features are Important for a Small Business Multifunction Copier?
There are different features that printers have to offer. Some, you may need and some may be just unnecessary for your business’ requirements, so make sure you know what you are getting for the price you are paying.
Depending on your requirements of how many pages you print per day or per time, you will have to check the printing speed of the device. If your printing requirements are much and you need to print many pages at the same time, you will need a printer that can put up with printing that many pages quickly and without a problem. Also, if you need many pages together and need them printed double-sided, you will need it done quickly and fast and for that, you need a printer with a good capacity and speed to be able to take that amount of load.
You also need a high-capacity printer if your workload is more and you print many pages at the same time and need it done fast, usually. A high-capacity printer will be able to take the load you put on it without heating up, stopping, or slowing down eventually. Printers may stop working even if they are put more workload on than they can take. Similarly, if you don’t have much paperwork, you don’t need to waste a fortune on a high-maintenance printer and any good printer will do you a very good time and work quality.
You need to find a machine that is compatible with the rest of your office devices. If your devices are incompatible with the rest of your machinery, it is useless for you to spend so much money on getting a high-end device because you will have to get extra connectors to have it connected and even then most devices are incompatible with each other or their connecting mechanisms are different so make sure beforehand that your devices are compatible with each other and running the same kind of operating systems. So, you don’t have to go through extra work to get things set up.
You need to check if the printer will connect to your existing network. Some printers have good connectivity while others may not be able to connect to your network. You need to also check if the device will connect to the network, what may it be able to do? Will it be able to take the prints, fax and works with scanning well? Again, it depends on your requirements. You may or may not need a scanner or fax machine connectivity in your printer.
Ease of Operating
Not all offices have clerks who are well educated and known on the operations of technology. In most offices, you may not have a secretary or a clerk to help your employees out and workers may have to take their scans or prints themselves and they may not be very familiar with new and hard technologies that take long to be set and need special kinds of connection settings and know-how of technical settings like wires and other connections. You need a copier that has an easy operating system that can easily be connected to networks and other devices and can work efficiently with different kinds of devices so that specialized know-how of technology is not required and anyone who needs a print or copy can easily use the machine. But if you own a business where your employees are well-aware of technical issues, you will not have that problem.
Quality of Printing and Scanning
You need to check if your business requires a good print quality or anything about an average quality should work. Of course, if you have a business where paperwork is only for formality and documentation or record-keeping is not an issue, you may not need very high-quality prints and you would not need to spend extra money on high-end copiers. But if you own a business where your documentation and prints are something important to your business, you need a good quality printer and you get to invest in such a device because it’s worth it.
Faxing and Scanning
Another important aspect of printers is their functionality. If they are single function, only made to print your documents, or if they are multifunctional and can scan, fax, and connect to other devices via Bluetooth or wireless capability. If your printing device has to lie next to your PC or laptop and you mostly work in the office, you will not need an extra connection for wireless but if your printer is away from your PC or laptop and you need frequent prints, you need a wireless connection or an extended wire, whichever you want. You also need to check if you need scans and faxes commonly because if yes, then you don’t really need to get new scanners and fax machines separately because you can get an all-in-one with a multifunctional copier.
If your office has sensitive files and you need to keep them from your other workers or you want very few or selected people to have access to your sensitive files or information then you may need a copier with a pin or security code on it but if your office does not have such files or you have no issues with everyone having access to your files then you can skip this function totally. Again, totally up to you.
As BYOD (Buy your own device) is on the rise, you can easily print files from your mobile phone on your copier and do not need to connect a laptop via wires and everything. You need to buy a multifunction printer for this kind of work as it comes with wireless connections and you can take prints of files directly from your phone, which is a very efficient way of getting your prints if you do not use a laptop all the time and mostly work from your phone.
And to the most important aspect of buying a printer/copier for your small business. Now just because your business is on a small scale doesn’t mean that you will not need high quality or high-end printer. It all depends on the kind of work your business does. You may need a high-quality printer for your extra print work or you may just need to take average prints like one or two per day, for which any good printer will work and you will not need a printer with extra functions and special qualities but if print qualities and print work are more important for your business then you need to consider a good quality printer, which means more pricing. It also depends on what the budget of your printer is, if you have a lesser budget to invest in printers then you may do well with an average printer with good functions.
The Copier industry is continually working to bring more efficient copiers to the market. In the future, copiers with more advanced technology may introduce but my research till now based on the comparison of device functionality, cost, and comfortability in usage. So keeping all these factors in mind, you can determine the best pick according to your needs.